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DBS (was CRB)

Disclosure and Barring Service Checks, formerly Criminal Records Bureau Checks



There are 2 routes of application for DBS checks.


CQC countersigned check.


For anyone applying to be a registered persons with the CQC
Need to have CQC countersigned DBS check with barring information
Apply via the CQC/DBS website
Register on line
Procedure steps are guided on web site
Need to take documents to approved post office for checking
List of identity documents can be found at
The fee for enhanced check is £44 plus from £17-50 for document checking and electronic submission to CQC, paid at the Post Office


Umbrella Organisation.


This route is for everyone else
Need to contact a registered body –
They will supply an application form
The umbrella body will check identity documents and countersign the application then forward to DBS
Advise an Enhanced Check and that barring information should be included
Charges are the standard enhanced fee check plus an administration fee from £15 depending on umbrella body


The DBS will be sent to the applicant not to the employer. Therefore the applicant will have to be asked for sight of certificate.

The employer needs to keep a record with the following details:-

The date of issue of the check
The full name and date of birth of the subject
The type of check requested
Whether the children’s and/or adults barred list was checked and outcome
The position for which the check was requested
The unique reference number of the check
The details of the employment decision taken
Any additional information that may require periodic checks to be made


Any information in the DBS check certificate that you disagree with or regard as inaccurate you can appeal. Procedure in the DBS website document.


You don’t have to keep getting a DBS check re-done if the employee remains in your employ for a long time.

You may accept a recent DBS check certificate if the employee has come from a similar previous employment, however you may feel it prudent to undertake a new DBS check for a new employee.




CQC DBS guidance  -




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